Eleven versions of one RFP
One per vendor, each retyped, each one somehow missing the question you actually needed answered. Then the venue asks for it again in their own format.
Log inGet started For the ones who Love to Plan Events!
And if you have planned a few
You already know where the fortnight goes
Quotes you cannot line up
One priced per person, one per day, one with the service charge in a footnote and the room block on page four. So you rebuild all of them in the same spreadsheet you rebuilt last time.
Chasing, and then chasing again
Four of nine have come back. You are the reason the other five eventually will, and that is a fortnight of your month spent being a reminder.
Calm to your Chaos
Organizing your events information in one Place
Get the fortnight back
Describe the event once. Categories, criteria and a drafted RFP per vendor are ready the same afternoon — you read them and press send.
Reach vendors you would not have
Sourced live against maps and the open web, with the place, the rating and the address it actually found. Not the five venues already in your contacts.
Stop rebuilding the spreadsheet
Every reply is read, PDFs included — packages, per-person rates, service charge, tax — and laid out side by side with the line each figure came from.
See it run
An event, from a sentence to a budget
Demo recording coming soon
How it works
Six steps, and you are in three of them
Describe it once
A sentence, or answer a few questions instead.
It scopes the event
Venue, F&B, AV, transport — with criteria for each.
It sources vendors
Searched live, with the place and rating it found.
You approve the RFPs
Sent in your organisation's name, not ours.
It reads what comes back
Packages, per-person rates, service charge, tax.
You compare and choose
Side by side, and the budget adds itself up.
Why it exists
Built by Planners, for Planners.
This is not a general-purpose tool that discovered events. It was built by people who have run them, and it shows in the things it does not need explaining to it.
- A headcount that moves two weeks out, and a budget that has to move with it
- Vendors who reply at six in the evening, in their own format, on their own schedule
- That the quote you can compare is rarely the quote you were sent
- That the site visit quietly decides it, long before the spreadsheet does
- That the question is never “how much” on its own — it is how much, for what, by when
From the people who run events
What planners say
I briefed it on a Monday and had nine venues shortlisted with RFPs drafted before lunch. That used to be my whole week.
It caught a service charge buried on page four of a quotation. I had already missed it twice reading the same PDF.
The comparison table is the bit I did not know I needed. Three venues, same lines, no spreadsheet.
Nothing went out without me reading it first, which is the only reason I trusted it with client-facing mail.
Sourcing used to mean the five venues already in my contacts. Now it means the right one.
Every figure shows the line it came from. My finance team stopped asking me to justify the budget line by line.
It’s not about ideas.Scott Belsky
It’s about making ideas happen.